Notes are the hub. Agents do the legwork.

One vault, in Git

Everything lives in a single Obsidian vault of plain Markdown, organised with PARA: projects, areas, resources, archive. It syncs through Git only. On the phone, an iOS Shortcut pulls when Obsidian opens and commits when it closes, so conflicts became rare instead of weekly.

I write in whichever language the thought arrives in. Roughly half the vault is German, half English, and that is fine for me and for the agents.

The daily journal is the hub

Every day gets one note. It links to the projects I touched, the decisions I made and the notes that changed. Agents start their work there, so they see what I see. Anything worth keeping moves out into a permanent note, and the journal shrinks to a short index of the day.

One TODO.md, run like GTD

Every task I have lives in a single TODO.md at the root of the vault, grouped by area: house, family, homelab, travel, taxes. There is no second list and no task app; I dropped Todoist when this one started to work. Each daily journal shows the open tasks through a Dataview query rather than a copy, so there is one list and many views of it.

The rules come from Getting Things Done, kept small. Everything is captured first, in the journal's inbox, and then clarified into a next action. A task is one scannable line that says what to do and where to look, never how: anything that needs more than a sentence becomes a project note or a sub-bullet, and the checkbox links to it. Agents follow the same rules. They add tasks when they find work, tick them off when they finish it, and never leave a task buried in a journal.

What I do not do yet is the part GTD rests on: the weekly review. The journals are there and the list is there, but nobody sits down once a week to go through both, so stale tasks pile up and the Now page lags behind. That is the next habit to build, with an agent preparing the review from the week's journals and the list, and me doing the deciding.

OKF and vk

The Open Knowledge Format gives every note a small, predictable frontmatter: type, status, tags, related notes. okf backfills it and checks it, so agents never have to guess what a note is. vk installs the same skills and templates into every vault for every agent I use, from one source.

A main session and minions

One long-running Claude Code session acts as the lead. It reads the issue, plans, and hands each focused task to a minion: a fresh agent with its own worktree, one branch and one merge request. Minions report back in a file; the main session reviews, I merge. The rule that makes this work: a minion never merges, deploys or touches another minion's branch.

My setup